7 Google Drive Tips and Tricks to Increase Productivity – TechPP | Hot Mobile Press

A product’s capabilities and features are sometimes overlooked, severely impacting productivity. The same goes for every available software and app. One of them is Google Drive, the Internet giant’s online storage for private and professional purposes.

Google Drive offers a variety of tips, tools, and tricks to increase productivity. We often use numerous things without realizing their importance.

This article will introduce you to some Google Drive tips and tricks to help you be more effective and productive, especially if you use Google Drive for file sharing at work or school. Here’s a list of Google Drive tips and tricks you might not have known existed.

The best Google Drive tips and tricks

Google Drive is as popular on mobile devices as it is on the web. Therefore, it is appropriate to provide Google Drive tips for both platforms. The list includes Google Drive tips and tricks that can either fill in the blanks or tweak settings to fit your workflow without losing sight of customization.

1. Activate dark mode

Lately I’m more or less preferring the dark mode. Although I usually use it at night to protect my eyes from strain or burns, I also use it when I want to use a device’s battery longer. Considering its many benefits, you should not ignore it either.

Therefore, use your Android device to access Google Drive and benefit from the dark theme. Next, select settings by tapping the menu button. Then choose Dark by tapping Choose the topic Possibility. The changes are implemented immediately.

Google Drive Tips and Tricks: Dark Mode

Open Google Docs on your iOS device, click the Menu button in the top left corner. Next, select theme under Settings. Then choose Dark or System Default.

For Windows, we have made a detailed guide on how to enable dark mode on Windows 10.

2. Color code your folders

If you’re reading this post, you’re probably an experienced Drive user or working towards becoming one. If you use Google Drive frequently, you may want to color-code your folders to better organize your online digital life. I am sure that this is one of the Google Drive tips and tricks that can change your life.

Google Drive tips and tricks: Color code your folders

Choose “change color‘ from the context menu when you right-click any folder in Google Drive. In this case, you have a wide range of colors to choose from. Depending on your needs, you can prioritize your folders this way, make them more visually appealing, or otherwise.

3. Change the theme of the shared drive

Change the look of your shared drive to make it more attractive and exciting, and to make it easier for you to browse folders. You can select or create a shared drive theme if you have manager access. The colors of the folders on your drive can also be customized.

Step 1: Go to “shared with me‘ on Google Drive and select a shared drive.

Step 2: At the top, next to the shared drive’s name, click the down arrow, and then select “Change subject.”

Step 3: Choose “Gallery” to select themes from Google’s library. click “Create Custom Theme” if you want to upload your design.

Step 4: Select the image of the theme you want or browse to a custom image.

Step 5: click”Choose‘ to save the changes.

4. Google Drive keyboard shortcuts

If you’re like me, you often look for Google Drive tips and tricks to make your work easier. You probably use the keyboard to navigate as much as possible. Using keyboard shortcuts will make your work easier and save you a lot of time. If you’re still not convinced, try which method makes copying text easier: “Ctrl+C” or “Copy” from the context menu when you right-click. This applies to practically everything we do on our devices, including using Google Drive.

Google Drive tips and tricksKeyboard shortcuts

You can get a comprehensive list of all the keyboard shortcuts available in Google Drive by pressing Ctrl + / if you want to learn more about the keyboard shortcuts that work in Google Drive

5. Description-based image file search

Locating a specific file in your drive can be difficult, especially if you can’t remember the filename. Luckily, Google Drive uses machine learning that includes intelligent search. It will then display all files and images that match the search terms you type in the search bar. Enter the search term in the search bar and click the “Search” icon.

Google Drive can do that too Convert text in an image to document text use OCR. Google Drive will create a new Google Doc with the image at the top of the first page when you right click on an image that contains text and select “Open With” then “Google Docs”.

Below you will find all the text extracted from the image, ready to edit, copy and paste.

6. Save files directly from the web (via an extension)

Do you spend a lot of time downloading files from the internet to Drive? With the help of these Google Drive tips and tricks, you can skip the long wait. The Chrome add-on, Save to Google Drive, is a useful tool. Users can instantly save links, images, and videos in HTML, MHT, Google Docs, and PNG formats.

Step 1: Download the Save to Google Drive extension and install it on your laptop or computer.

Save to Google Drive 1

Step 2: Browse images and online sites in your browser.

Step 3: To capture a screenshot of the website that you want to keep on your drive, right-click the image or use the Chrome extension’s left-click feature.

Step 4: Sign in to your Google account to allow uploading the file directly to your drive.

Step 5: Rename the file and click “Close.” The document is automatically uploaded to your drive and displayed there.

7. Keep track of all important documents.

Although you have to do this manually, you can save multiple versions of the same file to Google Drive. Choose “Manage Versions” from the context menu when you right-click a file (e.g. an Office document, a PDF file or an image). Choose Upload New Version from the pop-up menu. Repeat this process each time you create an important new version that you might want to reference.

Please note that if you don’t want these versions to be deleted after 30 days, you must select “keep forever”.

Bonus: set up offline access for your files

While it’s great to have easy access to your files and folders in the cloud, there will be times when you won’t be connected to the internet. Therefore, it is important to set up offline access to your files. Google Drive offline extensions for Chrome can help you with that.

If it works, go to Google Drive > settings > Offline and check the box next to Create, open, and edit your recent Google Docs, Sheets, and Slides on this device.

The final result

You can incorporate these Google Drive tips and tricks and feature-enhancing Google Drive service add-ons like Docs, Sheets, and others into your daily routine to increase productivity and efficiency while using the Enterprise Cloud platform. With compatible add-ons and Chrome apps, you can access the extensive additional functions of Google Drive. The Chrome Web Store and Google Docs, Sheets, and Slides have several other add-ons and apps worth checking out.

Let us know what Google Drive tips and tricks you know and what applications you think we missed while writing this post about Google Drive tips. We’re also interested in hearing how you use Google Drive tips to increase your productivity at work and in your personal life. Comment your views and experiences with Google Drive here.

Frequently asked questions about Google Drive Tips & Tricks

Loader image

A user can only upload 750 GB per day between My Drive and all shared drives. Users are not allowed to upload other files on that day if they exceed the 750GB limit or upload a file larger than 750GB. You can upload or sync files up to a maximum size of 5 TB.

Follow the steps mentioned below:

  1. start the Google Drive Application.
  2. Then select files bottom right.
  3. Then select your preferred sorting option, e.g. B.”Surname” or “Last edited,” under “my ride” above.
  4. Choose the order you want and voila!

Creating a clean folder structure is the best way to improve your Google Drive environment. First, create a folder for each category of work in your company. Also, you can create subfolders for different categories. Then you can color code them for easier management.

Collaborating on documents, spreadsheets, presentations, and drawings is one of Google Drive’s greatest features. A single document can be edited by up to 50 people at the same time, from anywhere and on any device. There are other key features as well, but this is probably the best.

You can store any type of file in GDrive. Google Drive lets you preview the following file types:

General files

  • Archive files (.ZIP, .RAR, tar, gzip)
  • Audio formats (MP3, MPEG, WAV, .ogg, .opus)
  • Image files (.JPEG, .PNG, .GIF, .BMP, .TIFF, .SVG)
  • Markup/Code (.CSS, .HTML, .PHP, .C, .CPP, .H, .HPP, .JS, .java, .py)
  • Text files (.TXT)
  • Video files (WebM, .MPEG4, .3GPP, .MOV, .AVI, .MPEGPS, .WMV, .FLV, .ogg)

Adobe files

  • Autodesk AutoCAD (.DXF)
  • Illustrator (.AI)
  • Photoshop (.PSD)
  • Portable document format (.PDF)
  • PostScript (.EPS, .PS)
  • Scalable Vector Graphics (.SVG)
  • Tagged Image File Format (.TIFF) – Best with RGB .TIFF images
  • TrueType (.TTF)

Microsoft files

  • Excel (.XLS and .XLSX)
  • PowerPoint (.PPT and .PPTX)
  • Word (.DOC and .DOCX)
  • XML Paper Specification (.XPS)
  • Password protected Microsoft Office files

apple files

  • Notepad files (.key, .numbers)

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