12 essential Google Docs tips and tricks everyone should know – Phandroid – What’s new for Android | Hot Mobile Press

Google Docs is one of the most popular word processing applications. This is because unlike other apps, it’s free and incredibly powerful if you know what you’re doing and you can get results similar to other paid apps.

For the most part, Google Docs is simple and straightforward in its functionality, but if you’re looking to take things to the next level, then here are some of the best tips and tricks we’ve found that could improve your experience and streamline your workflow much easier.

Create a new Google Doc in one step

Usually when you need to create a new Google Doc, you go to Google Docs, go to File and create a new file from there. But what if Google Docs isn’t already loaded in your browser? When you type “docs.new” in your browser’s address bar, a brand new Google Docs file is instantly created and you can start editing right away. This saves you an extra step or two.

Paste text without formatting

Sometimes you copy text from a website or other document and want it to paste into your current document. If you want to insert text that removes its formatting such as colors, different fonts, different font sizes, etc., simply paste the text into your Google Docs file by pressing Ctrl + Shift + V (or Command + Shift + V). Mac). Alternatively, you can right-click in the document and select Paste Without Formatting.

Clear formatting

Speaking of formatting, what if you’ve already pasted something and find that the formatting isn’t what you want? Instead of deleting it and trying again, all you need is this handy keyboard shortcut. Just highlight the part you want to clear the formatting from, then press Ctrl (Command for Mac) + and the text will revert to the document’s default font and size.

Quickly check your word count

Want to see how many words or characters you’ve typed so far or in a single paragraph? You can always go to Tools, but if you’d rather not take your fingers off the keyboard, just press Ctrl (Command for Mac) + Shift + C to bring up the word count menu. Alternatively, you can select a section of text, press Ctrl + Shift + C if you want the word or character count specific to that selection.

Revert to a previous version

Sometimes you make changes to a Google Docs file and realize it’s not what you wanted, but since Google Docs stores changes in the cloud, you can retrace your changes by reverting to a previous version of the file . Click Last Edit in the menu bar, select the version you want to revert to, click the three dots icon on the right and select Revert to this version.

Create your own version of autocorrect

Sometimes when we make typos, we make them the same way. For example, enter “teh” instead of “the”. So that you don’t have to keep going back and editing it, you can create your own dictionary of auto-correcting words for Google Docs to change for you.

Just go to Tools > Settings and click on the Substitution tab. Enter the common typo and the replacement text. It’s not necessarily just for typos either, as you can use it to expand certain words, such as B. Changing “btw” to “by the way” and so on.

Using Google Docs built-in dictionary

Did you know that Google Docs has its own built-in dictionary? Instead of having to juggle multiple tabs, you can check the meaning of words in Google Docs yourself. All you have to do is highlight the word and then press Ctrl (Command for Mac) + Shift + Y to drag the dictionary aside.

Research in Google Docs

Similar to the dictionary function, Google Docs actually has Google search integrated. That means if you need to research something on a topic and don’t want to leave Google Docs and switch to another browser tab, all you have to do is press Ctrl (Command on Mac) + Shift + Alt + I to bring up the research window. From there, you can search for anything you need, get images, and so on.

Use Google Docs offline

One of the advantages of Google Docs is that it works in any browser, which means you don’t need any special software to use it. Its advantage is also one of its disadvantages, because if you don’t have an internet connection, you won’t be able to use it. Thankfully, Google has a Chrome extension to fix that.

Simply download and install the Google Docs Offline extension, go to your Google Drive settings and make sure the box next to “Offline” is checked.

Tag people in comments

If you’re editing a Google Docs file and want to draw someone’s attention to a specific section, you can actually tag users in comments. Just add a comment and type “@” followed by their name or email address. Google then notifies that user that they have been tagged.

Remember that if the user didn’t previously have access to the document, they won’t be able to see it until you give them permission.

Use of add-ons

Much like some applications like Adobe Photoshop or Lightroom have plug-ins, Google Docs has add-ons. These add-ons help improve the overall Google Docs experience. There are dozens of add-ons to choose from, and all you have to do is go to Extensions > Add-ons > Add-ons and browse the entire list.

Use voice dictation

Maybe you’re tired of typing all day. So if you’re looking for an alternative, Google Docs offers a dictation feature that converts your voice into text. Press Ctrl (Command for Mac) + Shift + S on your keyboard and the Speech Input tool will appear. It turns red when it’s live and hearing your voice. Click on it or press Ctrl (Command for Mac) + Shift + S to start or stop the function.

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